2017 PARTICIPATING RESTAURANT, BREWERY, SPIRITS & FOOD PURVEYOR APPLICATION

Verde Valley Wine Festival Participation for Culinary & Libation Participants: *
The 2nd Annual Verde Valley Wine Festival returns to the historic Clarkdale Town Park on May 13 and May 14, 2017 for two great days of wine, beer, spirits, food, live music, and art celebrating Arizona-made products. The Verde Valley Wine Festival is Northern Arizona’s premier wine and culinary festival, presented by Four Eight Wineworks in partnership with the the non-profit organization, Made in Clarkdale. Due to a sell-out crowd at the inaugural event in 2016, the 2nd Annual Verde Valley Wine Festival will be held as a TWO DAY event over Mother’s Day Weekend on Saturday, May 13 and Sunday May 14, 2017 from 1 PM-5 PM. VIP attendees will receive early admission at 12 PM as part of their VIP Experience.
 
Participation is limited to any and all Arizona owned and operated businesses - wines must be ARIZONA GRAPES; all other restaurants, breweries, chefs, distilleries, and purveyors must be local to the state of Arizona.
 
This application is for Restaurants, Breweries, Spirit Providers and Food Purveyors ONLY. The number of wineries is limited to 15 total participating and have already been juried into the event by festival staff. They are as follows:
 
-Four Eight Wineworks
-Arizona Stronghold
-Caduceus Cellars
-Merkin Vineyards
-Hidden Hand
-Oddity Wine Collective
-Sand Reckoner Vineyards
-Callaghan Vineyards
-Dos Cabezas WineWorks
-Bodega Pierce/Saeculum Cellars
-Burning Tree Cellars
-Passion Cellars
-Chateau Tumbleweed
-Fire Mountain Wines
-Southwest Wine Center
 
 
2nd ANNUAL VERDE VALLEY WINE FESTIVAL
Saturday, May 13, 2017 and Sunday, May 14, 2017
Clarkdale Town Park
VIP Sampling Begins: 12 PM - 1 PM
General Admission: 1 PM - 5 PM
 

PARTICIPATION DETAILS

Restaurants/Chefs participating in the Verde Valley Wine Festival will be asked to provide samples/small bites for approximately 1,300-1,400 attendees on the day(s) you are participating. Breweries/Spirit Providers/Libations are asked to provide 1,300-1,400 samples to attendees on the day(s) of the festival you are participating. There is no fee to participate as this is considered a donation and promotion-style event.

There will be a strong emphasis on presentation, on-site cooking and preparation. Decorative and creative displays are highly encouraged to enhance the experience for attendees. This is an opportunity to bring your culinary “crème de la crème”, and truly market your restaurant and culinary perspective to some of the state's most elite clientele on Mother's Day Weekend.


WHAT IS PROVIDED TO YOU
Participating as a featured restaurant, brewery, or purveyor at VVWF comes with lots of benefits!

▪ Extensive PR and marketing for the event. Enhancing the visibility of participating chefs and restaurants in print, radio and television prior to the event. 

▪ Social Media tools and exposure for participating in the event

▪ Onsite Event Benefits include limited paper goods for serving samples at the event, one 6 foot table at the event, and a COVERED TENT 10 x 10 exhibit space onsite.

▪ In-house print media provided to restaurants (travelers, flyer, window decals, etc.)

▪ Staff badges onsite at the event (for cooking and serving staff)
▪ VVWF will provide each restaurant with a special event Health Department Application.

▪ 2 complimentary tickets to the event to use for marketing, social promotions or customer loyalty program

▪ Restaurants, breweries, libations or purveyors participating in the VVWF who live over 50 miles from Clarkdale, AZ will receive a $75.00 honorarium


WHAT WE ARE ASKING FROM CHEFS, RESTAURANTS, BREWERIES, DISTILLERIES & PURVEYORS:

Promote the VVWF on your social media with examples provided by the festival for your use

▪ Provide a minimum of 1,300 - 1,400 menu and/or drink samplings for event attendees

▪ Provide a handwashing station as required by the Health Department (5 gallon igloo, grey water bucket, paper towels and soap).

▪ Restaurants must provide all serving utensils, preparation materials, etc.

▪ Check-In for load-in & set-up at the Clarkdale Town Park between 9:00 AM - 10:30 AM. Be set up and ready to serve by 11:45 AM for V.I.P. Guests.

▪ Provide all staff to oversee restaurant booth on your participation day(s) on Saturday May 13 and/or Sunday, May 14 from your check-in until the event ends at 5 PM.

▪ Clean-Up your booth area appropriately at the conclusion of the festival and leave it cleaner than you found it.

 
TICKETING

General Admission $35.00 or Two Day General Admission $55.00

V.I.P. Experience $125.00

Platinum V.I.P. Experience $185

 

Any questions regarding the event can be directed to:

Shelby Scheer, Festival CoordinatorPhone: 520-304-1148 or Email: shelby@thevvwf.com

For more information, please visit www.VerdeValleyWineFestival.com

 
SELLING PRODUCT:  Wineries, Spirit Distillers, Restaurants with packaged products and Exhibitors can sell their product at the 2017 Verde Valley Wine Festival.  Wineries & Distilleries will be required to file a Series 16 application which festival Staff will help facilitate completion by March 1, 2017.
 
MARKETING AND PROMOTION:
 VVWF guarantees you will be listed/linked on the event site and at least one social media post on Facebook/Twitter about your business' participation at the event.  Please provide us with your business' logo and a quality promo picture of your product to be used for marketing purposes in the future. Participant's photos may be used in other advertising as opportunities arise. The earlier you sign up for the event, the earlier you will also be listed in future Press Releases which are sent to the Arizona Media to create editorial and featured articles on the event.

 

 

PARTICIPATION DETAILS

What will you be serving at the event? (Note: You can sample more than one of these categories as long as you bring 1,300-1,400 of each product on each day you have signed up for). *
BREWERIES ONLY: Breweries have the option to bring and set up their own branded tents. My brewery does NOT want to be placed under a VVWF white tent and will bring our own marketing/branded tent: *
ELECTRICAL ACCESS: Electrical access is only provided onsite to spaces who are cooking, preparing or warming menu items onsite. Electrical access for decor is NOT available. Will you be requesting access to electric for cooking onsite? *

PAPER GOODS & ICE

VVWF will provide you with the following paper goods items requested by participants and a MAX of 40 pounds of ice. ALL ADDITIONAL SERVING AND PLATING ITEMS MUST BE PROVIDED BY THE RESTAURANT: *

COMP TICKETS

RAFFLE

Part of the proceeds from VVWF benefit MADE IN CLARKDALE arts programs throughout our community. A major fundraising component of the event is the RAFFLE. We would greatly appreciate your consideration in donating a restaurant gift card to this year's event. Will you be contributing a restaurant gift card or other prize item for the raffle? *
Raffle Item Delivery: *

IMPORTANT EVENT INFO - POLICIES & PROCEDURES

In accordance with my participation at the 2nd Annual Verde Valley Wine Festival, I will: *
PARTICIPANT NAME *
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