Gathering Place Reservations

All GCNWI Properties

(for Service Units and/or Troop Leaders only)

Which Gathering Place are you requesting?
Reservation should be requested at least seven days in advance. *

Handicap Accessibility Needed *

Reservation Reason

Reservation Date * +

Check-in Time *

Check-out Time *

If more than one date is needed for troop meetings please list here.

How many adults? *

How many children under the age of 18? *

Special requests (if none, leave blank)

First Name *

Last Name *

Phone *

Email Address *

Troop Number *

Service Unit Number *

Terms and Conditions:

Program Room use is available Sunday-Saturday from 9:00 am – 8:00 pm. During cookie season some rooms may not be available for use.
Homewood Science Center Program use is available XYZ...
Projects requiring the use of paints, glitter, dyes, or heated materials will require pre-approval. Contact the Customer Care contact in advance for instructions regarding these project types.
Rooms are to be left in a clean and orderly fashion after use. Tables and chairs can be moved to accomodate your event, but must be returned to their original set up.
After each use, a Program Room Checklist form must be completed and left on a table in the program room.

Emergency situations, such as fire, power outages, malfunctioning plumbing, and gas leaks are to be reported to the Emergency Contact listed above.
Further emergency information is provided on the Emergency Procedures form.
Volunteer, identified on the Program Room Use Agreement, accepts responsibility for all damages to the space that occurs during the meeting. Normal wear and tear are expected.

Property damage fees will be assessed based on the cost of time and materials for the repairs.

The Council reserves the right to revoke property use privileges for misuse or failure to follow GCNWI guidelines.
Additional insurance will need to be purchased for any non-members in attendance. Additional insurance can be purchased through this link: https://www.girlscoutsgcnwi.org/en/our-council/forms-and-documents.html

Safety Procedures

Emergency Contact: Frank Butcher, Property Director (630) 442-2697
Alternate number after-hour answering service: (877) 870-5823

Serious Injury/Emergency

Give priority attention to providing care for the injured.
Secure doctor, ambulance, fire department and/or police, as appropriate.
Notify emergency contact or after-hours phone number listed above.
Complete Accident/Incident form. https://www.girlscoutsgcnwi.org/en/our-council/forms-and-documents.html

Tornado/Severe Storm

Fire

Evacuate the building in a calm and orderly fashion using the appropriate exit(s). Do not use the elevator.
Call 911
Gather at the south end of the parking lot and await further instructions.
Account for all girls and adults.
Call the emergency contact or after-hours phone number listed above with the following information:

Mechanical/Power Failure

Emergency mechanical problems: such as power failure, furnace failure, gas leaks, overflowing plumbing are to be reported to the emergency contact or after-hours phone number listed above.
Minor issues: such as burned-out lights, minor breakage, malfunctioning microwave, etc. should be recorded on the Program Room Checklist.
In the event of elevator malfunction(where applicable):
Press the alarm button which will immediately sound in the lobby.
Wait for emergency/elevator personnel to secure your safe release.
DO NOT attempt to force the doors open, even if they are already partially open.
DO NOT attempt to jump out of the elevator cab when doors are partially open.

Security

Cleaning Procedures

Tables/Chairs - wiped off & restored to original configuration.
Dishes/Sink– dishes washed and put away, wipe down sink, if used.
Kitchen Counters – cleared and wiped down.
Floors – picked up and/or swept/vacuumed.
Lights – make sure all lights are turned off.
Restrooms – make sure all is clean, and lights are turned off.
Trash Cans – if full or if food items were thrown in trash during meeting, please dispose of in dumpster; replace trash liner.

I agree to all terms and conditions. *

I Agree

I agree to all safety and cleaning procedures. *

I Agree

Upon receipt of reservation request, our Customer Support team will contact you within 36 business hours if space, date, and time are available.

Only then will your reservation be confirmed.

Thank you.

Signature *

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