Terms and Conditions:                      

• Program Room use is available Sunday-Saturday from 9:00 am – 8:00 pm. During cookie season some rooms may not be available for use.
• Projects requiring the use of paints, glitter, dyes, or heated materials will require pre-approval. Contact the Customer Care contact in advance for instructions regarding these project types.
• Rooms are to be left in a clean and orderly fashion after use. Tables and chairs can be moved to accomodate your event, but must be returned to their original set up.
• After each use, a Program Room Checklist form must be completed and left on a table in the program room.
• Damages and general maintenance needs are to be reported on these forms.
• Emergency situations, such as fire, power outages, malfunctioning plumbing, and gas leaks are to be reported to the Emergency Contact listed above.
• Further emergency information is provided on the Emergency Procedures form.
• Volunteer, identified on the Program Room Use Agreement, accepts responsibility for all damages to the space that occurs during the meeting. Normal wear and tear are expected.
• Property damage fees will be assessed based on the cost of time and materials for the repairs.
• The Council reserves the right to revoke property use privileges for misuse or failure to follow GCNWI guidelines.
• Additional insurance will need to be purchased for any non-members in attendance. Additional insurance can be purchased through this link: https://www.girlscoutsgcnwi.org/en/our-council/forms-and-documents.html

Safety Procedures

Emergency Contact: Carl Canale, VP, Property and Product Program (630) 544-5972
Alternate number after-hour answering service: (877) 870-5823

Serious Injury/Emergency

• Give priority attention to providing care for the injured.
• Secure doctor, ambulance, fire department and/or police, as appropriate.
• Notify emergency contact or after-hours phone number listed above.
• Complete Accident/Incident form. https://www.girlscoutsgcnwi.org/en/our-council/forms-and-documents.html

Tornado/Severe Storm

• In the event of severe weather, account for all girls and adults.
• Gather in the main hallway restrooms. Make sure doors are closed.
• Assume a crouched position with back against the wall and hands on head.

Fire

• Evacuate the building in a calm and orderly fashion using the appropriate exit(s). Do not use the elevator.
• Call 911
• Gather at the south end of the parking lot and await further instructions.
• Account for all girls and adults.
• Call the emergency contact or after-hours phone number listed above with the following information:
• Location of fire
• Extent of fire
• Injuries

Mechanical/Power Failure

• Emergency mechanical problems: such as power failure, furnace failure, gas leaks, overflowing plumbing are to be reported to the emergency contact or after-hours phone number listed above.
• Minor issues: such as burned-out lights, minor breakage, malfunctioning microwave, etc. should be recorded on the Program Room Checklist.
• In the event of elevator malfunction(where applicable):
• Press the alarm button which will immediately sound in the lobby.
• Wait for emergency/elevator personnel to secure your safe release.
• DO NOT attempt to force the doors open, even if they are already partially open.
• DO NOT attempt to jump out of the elevator cab when doors are partially open.

Security

• Outside doors should be kept locked during the event.
• Make sure all visitors are accounted for before leaving the gathering place.